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BOARD POSITION DESCRIPTIONS

BOARD PRESIDENT:
  • Actively manage the business of the corporation.
  • Preside over meetings of the Board when present.
  • Make sure that all orders and resolutions of the Board are carried out.
  • Sign and deliver in the name of the corporation -- deeds, mortgages, bonds, contracts or other instruments pertaining to the business of the corporation, except in cases in which the authority to sign and deliver is required by law to be exercised by another person or is expressly delegated by the articles or bylaws or by the Board to another officer or agent of the corporation.
  • Ensure that records of the Board are maintained.
  • When necessary, certify proceedings of the Board.
  • Perform other duties prescribed by the Board.
  • Provide prospective Board members with a summary of general expectations, responsibilities and legal liabilities of the Board.
  • Ensure new Board members are provided with a copy of the Onboarding Document List.
  • Work with Board members to ensure that all resolutions and policies are carried
  • out and that Board responsibilities are fulfilled.
  • Annually evaluate the performance of Board members in fulfilling their responsibilities. Hold an open discussion with each Board member to work on improving their performance.
  • Annually evaluate the performance of the Shelter Director in fulfilling their documented responsibilities. Hold an open discussion with the Shelter Director to work on improving their performance.
  • Ensure that agendas are developed for Board meetings with input from Board members and the Shelter Director.
  • Ensure that Coordinators and other volunteers are given the opportunity to present their concerns to the Board and that their concerns are addressed.
  • Work with Board members and the Shelter Director to make sure that all needed shelter duties are accounted for in shelter job descriptions.
  • Work with Board members to recruit volunteers.
  • Ensure that Coordinators and other volunteers are given the opportunity to present their concerns to the Board and that their concerns are addressed.
  • Work with Board members and the Shelter Director to make sure that allneeded shelter duties are accounted for in shelter job descriptions.
  • Work with Board members to recruit volunteers.
  • Approve committee chairs (Bylaws Article VIII). Verify that committees are functioning according to their stated purpose.
  • Lead the Board in strategic planning to help accomplish the purpose of the shelter as defined in the Articles of Incorporation. Solicit input from Shelter Director and Coordinators.
BOARD SECRETARY:
  • Write up minutes to all Caring for Cats board meeting and send to board
    members for approval.
  • Create an agenda for each CFC board meeting.
  • Assist with location for board meetings held in person.
  • Assist with other duties as may be assigned by the board.
 BOARD TREASURER:
 Weekly Duties
  • Pick up deposit items and the mail weekly.
  • Load deposit items into Quickbooks.
  • Print the deposit slip and file a copy.
  • Take deposit to the bank.
  • Bring bank slip back and staple to file copy.
  • Report new adoptions to Jen Pfalz.
  • Load credit card and donations into Flipcause website.
 Monthly Duties
  • Balance checking and savings account to the Bank statement. The bank statement can be found online at the Premier Bank website.
  • Flipcause: Print an activity report for the current month. Load that activity into the Premier checking account with the check number noted “Flipcause”.
  • Deduct the monthly Flipcause fees from the Flipcause account in Peachtree.
  • Prepare financial reports for the Board of Directors.
  • Prepare and send contributor thank you letters/contributions reports after
    the end of the month.
 Yearly Duties
  • Prepare 990 report for the IRS by 5-1 of the following year. (Actual due date 5-15)
  • Prepare Minnesota Annual report for the IRS by 5-1 of the following year. (Actual due date 5-15)
  • Prepare Minnesota Sales Tax due by January 20th of the following year.  Calculate Sales Tax and pay by January 20th of the following year.